I9 Form 2020 Printable

Table of Contents

What’s an I9 Form?

Form I-9, the Employment Eligibility Verification, is a U.S. Citizenship and Immigration Services (USCIS) form used for validating the identification as well as work authorization of people employed for work in the USA. All U.S. companies need to make certain correct conclusion of Form I-9 for each and every person they employ for employment.

Both employers as well as workers, or accredited agents of the employer, are obliged to complete the form. Workers have to testify their work consent and likewise offer their company with acceptable documents verifying identification as well as employment permission. Within the I-9 confirmation process, the company has to analyze the employment qualification as well as identity records a staff member presents in order to determine whether they seem real and also record the paper information on the Form I-9.

Employers require to preserve initial I-9 forms for three years after the day of hire, or one year after the day work finishes, whichever is later on. The forms should be saved independently from various other workers’ files, and also offered for examination by certified government police officers.

USCIS Handbook for Employers M-274 is created to supplement companies’ understanding as well as knowledge pertaining to different I-9 confirmation obligations. It can be made use of as the major source of I-9 compliance information and instruction. A brand-new variation of the Handbook was provided together with the new Form I-9, which came to be necessary on May 1, 2020. It offers clarification on numerous I-9 verification treatments, such as modified advice for completing Form I-9 in specific situations. This includes F-1 international students transforming standing to H-1B as well as international employees with an automated extension of a USCIS Employment Authorization Document (EAD). The new Handbook discusses how an individual can offer as an accredited agent to full Form I-9 on part of an employer.

What Is the Purpose of an I-9 Form?

The function of an I-9 Form is to validate the employment qualification of employees employed at US-based companies. Every worker has to fill up out an I-9 Form, whether or not they’re a UNITED STATE resident.

Is an I-9 Form Needed for Independent Contractors?

Independent professionals aren’t considered workers for I-9 objectives and also as such, they don’t need to complete an I-9 Form. An independent professional should satisfy the adhering to criteria set by USCIS:

Full a contract task according to their very own techniques
Deal their services to the general public
Provide their very own materials as well as devices
Perform the benefit of several customers at once
Establish their own hours for completing the job
Identify the order in which the work is completed.

How to Fill Out an I-9 Form?

Companies are called to submit an I-9 form for each worker they use. Here are the actions companies need to require to properly fill in the I-9 Form:

1. ESTABLISH WORKER IDENTITY

The first step in submitting an I-9 Form is finished by the worker. The employee supplies details of their identification, including their full name, day of birth, address and also Social Security Number (if relevant), as well as a phone number and also email address are optional pieces of details. The worker should then sign as well as date the form, testifying that they are qualified to work in the United States.

2. TESTIMONIAL THE EMPLOYEE’S DOCUMENTS

The following part of the I-9 Form is completed by the company. This area requires that the company describe the documents the worker gave to confirm their employment standing. Employers have to finish this section within three days of the very first day of employment. The employer needs to authorize and date this section of the form and also keep in mind the initial day of work.

3. MAINTAIN A DUPLICATE OF THE FILES

Companies are lawfully called to maintain a copy of the completed and also authorized I-9 forms. Make sure to submit them away so they are conveniently obtainable if you need to reference them.

4. FOR REHIRING, RE-VERIFY THE WORKER

In the case where a company re-hires an employee within 3 years of the initial work, the employer requires to fill in the area of the I-9 Form that refers to re-hiring. The company just needs to detail the name of the date as well as the employee they were re-hired. The employee should authorize the document to verify they’re still eligible to work in the United States.